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You are detail-oriented, organized, and thrive in a fast-paced environment. You excel at building relationships and communicating with confidence at all levels of an organization. You bring a strong sense of ownership to your work and can manage competing priorities with professionalism. If this sounds like you, this could be the perfect opportunity to join EPAM as an Executive Recruiting Operations Specialist.
Responsibilities
- 4+ years of experience in recruiting operations, administrative support, or office management, preferably supporting an executive-level recruiting function
- Experience coordinating complex interview scheduling across multiple stakeholders, including senior executives and business leaders
- Demonstrated ability to manage ad hoc operational projects and drive process improvements within a recruiting or HR function
- Exceptional written and verbal communication skills with the ability to interact professionally with senior stakeholders and C-suite level candidates
- Proficiency in ATS platforms, HRIS tools, and productivity software; experience with data entry and maintaining data integrity across systems
- Strong organizational skills and the ability to prioritize and manage multiple tasks simultaneously in a high-volume, fast-paced environment
- High level of discretion and integrity when handling confidential executive-level information
Requirements
- Provide dedicated operational support to the Executive Recruiting team, including offer creation, interview scheduling, process documentation, data entry, and ad hoc project support
- Draft, review, and manage executive-level offer letters and employment agreements for U.S. and Canada, ensuring accuracy and timely delivery
- Coordinate end-to-end interview scheduling for executive-level candidates, partnering closely with recruiters, hiring managers, and senior business stakeholders
- Lead and contribute to ad hoc operational projects, including process improvement initiatives, workflow documentation, and reporting for the Executive Recruiting team
- Serve as a key point of contact for senior stakeholders throughout the interview process, ensuring a seamless and professional candidate experience
- Maintain data integrity across internal ATS and HR systems, ensuring accurate and up-to-date records for executive-level requisitions and candidates
- Manage team meetings, coordinate agendas, and support the Executive Recruiting Operations Lead on strategic group initiatives