Back to SearchSenior Administrative Specialist
Office in Montenegro: Herceg Novi
Office and Facilities Management
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We are looking for a Senior Administrative Specialist to join our team. If you are looking to give your career a real boost with a global leader in digital transformation, EPAM is the perfect choice. If you’d like to learn more about this position and project, apply now.
The position is on-site only from our office in Herceg-Novi, Meljine, Lazure hotel residential building.
Responsibilities
- Control stocks of office materials, perform purchase requests and handle inventory accounting
- Create purchase requests, accept goods, and supply the office with food, drinks, dishes, chemistry, toilet paper, towels, and stationery
- Issue purchase, post, and rent/utilities invoices in CTC for all offices
- Organize water delivery, maintain first aid kits, and oversee daily distribution of goods for buffets/toilets
- Coordinate work with cleaning personnel, including engagement of cleaners and providing them with inventory and chemistry
- Deliver labor protection instructions, check knowledge of labor protection, and calculate payments for additional works
- Manage document organization, including processing incoming documents, handing over documents for signatures, and taking care of the company wet stamp
- Support document exchange between employees, the HR department, and EPAM offices globally, as well as copying and scanning of documents
- Handle incoming calls, organize regular and express post parcels and mails, and manage logistics of corporate transport and couriers
- Create car park place schedules, organize staff meals and drinks, and calculate lunch sums deducted from salaries
- Arrange visit support, including booking hotel rooms, cars, office tables, taxis for visitors, and ordering meals in restaurants and on company premises
- Perform daily reception duties, distribute access cards and keys from corporate flats, verify visitor data, and manage signing of confidential information
- Report on PNC card usage and assist HR during corporate events
- Control office maintenance, perform daily checks of company premises, and coordinate with building administration
- Organize and control repair works of office equipment and oversee dismissals from a security standpoint
Requirements
- 3+ years of experience in an administrative or office management role
- Background in office supply management, inventory accounting, and purchase request processing
- Proficiency in invoice issuing systems such as CTC
- Skills in document management, including processing, scanning, distribution, and handover for signatures
- Competency in coordinating logistics, including corporate transport, couriers, and post services
- Expertise in visitor support activities such as booking hotels, cars, taxis, and meals
- Understanding of labor protection standards and the ability to instruct and evaluate staff knowledge
- Familiarity with reception duties, access control, and handling of confidential information
- Capability to manage vendor relationships, including cleaning personnel and building administration
- Flexibility to use reporting tools for tracking expenses such as PNC card usage
- Strong organizational and multitasking skills with attention to detail
- English language skills at B2 level or higher for global communication across EPAM offices