Back to SearchReceptionist (m/f/d) Part-time
Office in Germany: Berlin
Office and Facilities Management
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We’re looking for a Receptionist to join our team in Berlin, Germany in an on-site working mode. This is a part-time role (20 hours/weekly) on a 1-year fixed-term contract. In this position, you will provide professional front-desk service, ensuring a welcoming, efficient and safe office environment for employees and visitors. You will manage day-to-day operations across reception, office administration and vendor coordination, helping maintain smooth business processes and a positive workplace experience.
This role offers an opportunity to contribute to an organized, high-quality work environment while engaging with a diverse range of stakeholders.
Responsibilities
- Ensure a user-friendly, safe and sustainable office environment, addressing necessary repairs promptly
- Offer professional reception services to visitors and handle incoming phone calls, providing clear responses and escalating inquiries when needed
- Conduct office orientation for new starters, including provision of equipment and induction support
- Arrange and manage meetings or conference calls, ensuring meeting rooms remain clean and functional
- Administer invoice processing, approvals and payment follow-ups while supporting general administrative tasks
- Coordinate with remote IT support and local accountant to ensure smooth office operations
- Monitor office expenses and manage supplier relationships to maintain cost-effective agreements
- Manage mail processes including distribution of incoming mail and organization of courier shipments
- Assist in planning and implementation of office events such as offsite meetings, conferences and team gatherings
Requirements
- Previous front-of-house receptionist experience
- High standard of written and spoken German and English with a professional telephone manner
- Proficiency in Microsoft Office applications (Word, Excel, Outlook) and confident use of the internet
- Strong organizational skills with the ability to prioritize a busy schedule while maintaining attention to detail
- Effective communication and interpersonal skills to liaise with people at all levels
- Positive, proactive attitude in identifying issues early and responding to internal and external inquiries
- Resourcefulness, resilience and punctuality
- Ability to handle sensitive data with discretion
- Problem-solving mindset with willingness to propose improvements