Back to SearchProcurement Specialist (IT hardware purchase)
Hybrid in Belarus
Procurement, Accounting and Financial
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We are looking for a Procurement Specialist to join our team and support procurement activities related to IT hardware purchasing, ensuring compliance with corporate policies and procedures while driving efficient sourcing and contract management processes.
Responsibilities
- Support the procurement function by ensuring all procurement activities comply with EPAM procurement policies, procedures, and regulations. Assist in the development and implementation of operational procurement policies and procedures in line with EPAM purchasing guidelines
- Participate in budget planning and preparation activities
- Tender and evaluation process: preparation of Tender documents (RFQ), arrangements/participating in opening and evaluation meetings, filing relevant documents, verifying the compliance of the financial proposals and administrative documents, including the financial capacity, preparing final Tender resolutions
- Prepare and approve procurement-related documents, including requisitions, purchase requests, maintenance agreements, supply agreements, and payment requests
- Conduct market research, supplier assessments, product reviews, and cost analyses to support purchasing decisions
- Review and analyze vendor terms and conditions and recommend revisions to ensure compliance with applicable regulations and corporate policies
- Coordinate with internal stakeholders to obtain the information and documentation required for procurement processes. Clarify purchasing requirements and specifications with requestors and their managers as needed
- Prepare, process, and maintain procurement documentation, including specifications, bids, purchase orders, delivery confirmations, shipping releases, and other records within internal financial and operational systems
- Maintain up-to-date supplier records, procurement data, and documentation. Prepare regular and ad hoc procurement reports
- Manage the post-award and contract execution process, including: notifying tender participants of procurement outcomes; preparing contract-related correspondence and award notifications; coordinating contract approvals and signatures; scanning, archiving, and maintaining procurement records; preparing and processing procurement documents such as purchase orders and delivery confirmations; managing contract-related activities within internal systems
- Upload finalized procurement documentation, approvals, and evaluation results to the corporate financial system and ensure accurate recordkeeping
- Perform other procurement-related duties and special projects as assigned by the Procurement Director or Procurement Manager
Requirements
- University (Bachelor's) degree in Economics, Management, Finance or equivalent disciplines
- 1-3 years of work experience in the field of procurement and contracting management
- Mainly Experience in purchasing of hardware and related services
- Experience with ERP systems (SAP or similar)
- Strong organizational and communication skills, ability to work in a team and as an individual
- Ability to use information and communication technologies as a tool and resource
- Relevant work experience with other international development organizations is an advantage
- Good MS Office & ERP user