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Junior Administrative Office Specialist

Accounting and Financial, Document Workflow, Microsoft Excel

We are seeking a motivated and detail-oriented Junior Administrative Office Specialist to support contract management and administration tasks within our organization.

The ideal candidate will have excellent communication skills and a background in administrative roles, facilitating cooperation with various contractors and internal departments. This role involves handling a range of administrative responsibilities, ensuring smooth and efficient processes related to our subcontractors and project personnel.

Responsibilities
  • Manage the creation and administration of contracts, ensuring accurate execution and compliance
  • Maintain regular communication with contractors and subcontractors regarding agreements and documentation
  • Streamline the processes related to contractors, acting as the primary point of contact for related administrative matters
  • Efficiently collect and organize necessary accompanying documentation for agreements
  • Oversee the termination of service agreements and conclude cooperation effectively
  • Foster continuous improvement by developing contractor-related processes and maintaining contract template databases
  • Engage with EPAM's internal systems to manage administrative tasks proficiently
  • Contribute to the preparation of organizational policies and local guidelines
Requirements
  • Minimum 1 year of work experience in similar administrative roles
  • A completed higher education degree
  • Excellent written and spoken English
  • Demonstrated ability to work attentively with documentation and maintain high levels of accuracy
  • Exceptional communication and time management skills
  • Proven background in handling large volumes of information, multitasking and problem-solving
  • Strong goal-setting abilities with resistance to stress and high self-control
  • Advanced skills in self-management, task prioritization and handling intensive workloads
Nice to have
  • Fluency in Spanish
  • Background in contract management systems
  • Experience in international corporate environments
Benefits
  • International projects with top brands
  • Work with global teams of highly skilled, diverse peers
  • Healthcare benefits
  • Employee financial programs
  • Paid time off and sick leave
  • Upskilling, reskilling and certification courses
  • Unlimited access to the LinkedIn Learning library and 22,000+ courses
  • Global career opportunities
  • Volunteer and community involvement opportunities
  • EPAM Employee Groups
  • Award-winning culture recognized by Glassdoor, Newsweek and LinkedIn