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We are looking for an Immigration Specialist to join our team and assist in managing immigration procedures for employees and stakeholders.
If you thrive in a fast-moving environment, have a sharp attention to detail, and are dedicated to providing exceptional service, this role is an excellent fit for you. Join a team that values teamwork, compliance, and efficiency in operations.
Responsibilities
- Handle the preparation of documentation for Polish work and residence permits, including initial applications, renewals, updates to job conditions, and maintaining legal status
- Draft employer-related documents for Polish visas, work permits, and residence permits
- Collaborate with immigration vendors to facilitate streamlined and effective processes
- Act as the main contact point for employees, managers, and HR teams throughout the immigration lifecycle
- Provide accurate information and on-demand support to stakeholders while meeting service-level goals
- Monitor immigration case statuses, resolve issues, and propose actionable solutions on an ongoing basis
- Identify inefficiencies in workflows and actively implement enhancements to improve processes
- Educate employees on corporate policies and ensure adherence to immigration rules and company standards
- Provide updates on case progress, collect stakeholder feedback, and compile reports for management review
- Ensure compliance with company policies, immigration laws, and data protection standards, including GDPR requirements
- Work closely with HR teams, managers, vendors, and government officials to ensure compliance in immigration support
- Track permit expiration dates and other key deadlines to ensure timely actions are taken
- Consistently produce high-quality work within deadlines, with or without supervision
Requirements
- Bachelor’s or Master’s degree in a relevant area
- At least one year of professional experience, preferably in Immigration, Global Mobility, HR, or a related field
- Ability to follow established procedures while identifying areas for improvement
- Strong skills in problem-solving, negotiation, and decision-making
- Ability to quickly learn, manage multiple priorities, and take initiative in a demanding environment
- Excellent organizational and time-management abilities
- Resilience and ability to perform effectively under tight deadlines
- Proven experience in collaborating with cross-functional teams to achieve objectives
- Strong interpersonal and communication skills, with a focus on delivering exceptional service to stakeholders
- Ability to build and maintain relationships with stakeholders to ensure successful outcomes
- Commitment to confidentiality and the ability to exercise sound judgment when dealing with sensitive information
- Proficient in Microsoft 365, SharePoint, Google Drive, and Teams
- Interest in utilizing AI tools (e.g., Microsoft Copilot, ChatGPT) to enhance productivity and improve workflows
- Interest in optimizing processes and driving operational efficiency
- Fluency in English and Polish, with a minimum B2 proficiency level in both written and spoken communication