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We are seeking an Immigration Specialist to join our team and play a key role in supporting immigration processes for employees and stakeholders.
If you excel in a fast-paced environment, pay close attention to details, and are committed to delivering exceptional service, we’d love to hear from you. Become part of a team that prioritizes collaboration, compliance, and operational excellence.
Responsibilities
- Manage the creation of documents required for Polish work and residence permits, including initial applications, renewals, changes in job conditions, and maintaining immigration status
- Prepare employer-related documentation for Polish visas, work permits, and residence permits
- Work closely with immigration vendors to ensure smooth and efficient immigration workflows
- Act as the main point of contact for managers, HR teams, and employees throughout all stages of the immigration process
- Offer detailed information and on-demand assistance to stakeholders while adhering to service-level agreements
- Monitor and maintain records of immigration case statuses, identify issues, and provide actionable resolutions regularly
- Pinpoint areas for improvement in processes and actively implement changes to optimize workflows
- Share corporate policies with employees and ensure compliance with immigration guidelines and company standards
- Provide updates on case progress, stakeholder feedback, and compile case statistics for management to support process improvement
- Ensure compliance with corporate policies, immigration laws, and data protection regulations, including GDPR requirements
- Partner with HR teams, managers, vendors, and government officials to ensure immigration support is compliant and efficient
- Keep track of permit expiration dates and critical deadlines to avoid delays in action
- Consistently deliver quality work within set deadlines, both independently and with minimal supervision
Requirements
- Bachelor’s or Master’s degree in a relevant discipline
- At least 1 year of experience in a professional setting, preferably in Global Mobility, Immigration, HR, or a related field
- Ability to adhere to established procedures while identifying ways to improve them
- Strong skills in problem-solving, negotiation, and decision-making
- Ability to learn quickly, handle multiple priorities, and show initiative in a fast-moving work environment
- Excellent organizational and planning capabilities
- Resilience and ability to perform under tight deadlines
- Proven track record of collaborating effectively with cross-functional stakeholders to achieve goals
- Exceptional interpersonal and communication skills, with a focus on customer service and stakeholder satisfaction
- Expertise in managing relationships with stakeholders to ensure successful outcomes
- Ability to handle confidential information responsibly and make sound judgments
- Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
- Interest in utilizing AI-driven tools (e.g., Microsoft Copilot, ChatGPT) to increase productivity and improve daily operations
- Interest in streamlining processes and enhancing operational efficiency
- Fluency in English and Polish, with a minimum B2 proficiency level in both written and spoken communication