Back to SearchLooking for something else?
Find a vacancy that works for you. Send us your CV to receive a personalized offer.
Find me a job
We are seeking an Immigration Specialist to join our team and play a crucial role in managing immigration-related activities for employees and stakeholders.
If you thrive in a fast-paced environment, have a keen attention to detail, and are dedicated to providing excellent service, this role could be a great opportunity for you. Join a team that values teamwork, compliance, and operational excellence.
Responsibilities
- Oversee the preparation of documentation for Polish work and residence permits, including initial applications, renewals, job condition updates, and ensuring compliance with legal requirements
- Draft employer-side paperwork for Polish visas, work permits, and residence permits
- Partner with immigration vendors to ensure processes run smoothly and efficiently
- Act as the primary liaison for employees, managers, and HR teams throughout every stage of the immigration process
- Deliver accurate information and guidance to stakeholders, ensuring service expectations are met and support is provided as needed
- Track the progress of immigration cases, address issues, and implement effective solutions when challenges arise
- Identify areas for improvement in existing workflows and implement changes to enhance efficiency
- Educate employees on company policies and ensure adherence to immigration regulations and internal guidelines
- Provide updates on case progress, collect feedback from stakeholders, and prepare comprehensive reports for management
- Ensure strict compliance with company policies, immigration laws, and data protection regulations, including GDPR requirements
- Collaborate with HR teams, managers, vendors, and government authorities to facilitate compliant and effective immigration processes
- Monitor permit expiration dates and other critical deadlines to ensure timely follow-ups and necessary actions
- Deliver high-quality results within established timeframes, working both independently and with minimal supervision
Requirements
- Bachelor’s or Master’s degree in a relevant field of study
- At least one year of professional experience in Immigration, Global Mobility, HR, or a related area
- Ability to adhere to established procedures while identifying and suggesting improvements
- Strong skills in problem-solving, negotiation, and decision-making
- Quick learner with the ability to manage multiple priorities and take initiative in a fast-moving environment
- Exceptional planning and organizational skills
- Ability to work effectively under tight deadlines and manage workload in high-pressure situations
- Proven ability to collaborate with cross-functional teams to achieve shared goals
- Strong interpersonal and communication skills with a focus on delivering excellent service to stakeholders
- Ability to build and maintain strong relationships with stakeholders to ensure positive outcomes
- Commitment to confidentiality and sound judgment when working with sensitive information
- Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
- Interest in using AI-powered tools (e.g., Microsoft Copilot, ChatGPT) to improve processes and increase efficiency
- Interest in refining workflows and enhancing operational effectiveness
- Fluency in both English and Polish, with a minimum B2 level in written and spoken communication