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We are hiring an Immigration Specialist to support our team in managing immigration processes for employees and stakeholders.
If you thrive in a dynamic, fast-paced environment, have a keen eye for detail, and enjoy delivering outstanding service, this role offers a great opportunity for you. Join a team that fosters collaboration, prioritizes compliance, and strives for operational excellence.
Responsibilities
- Oversee the preparation of documentation for Polish work and residence permits, including initial applications, renewals, job condition updates, and status maintenance
- Create employer-related paperwork for Polish visas, work permits, and residence permits
- Coordinate with immigration vendors to ensure processes run smoothly and efficiently
- Act as the primary contact for employees, managers, and HR teams throughout all stages of the immigration journey
- Provide clear information and on-the-spot assistance to stakeholders, ensuring service-level expectations are met
- Track immigration case statuses, address issues, and offer practical solutions on a regular basis
- Identify gaps in workflows and proactively implement improvements to optimize processes
- Inform employees about corporate policies and ensure compliance with immigration-related regulations and company standards
- Share updates on case progress, gather feedback from stakeholders, and generate case-related reports for management
- Maintain strict adherence to corporate policies, immigration laws, and data protection standards, including GDPR compliance
- Collaborate with HR teams, managers, vendors, and government entities to provide compliant immigration support
- Monitor permit expiration dates and other critical deadlines to ensure timely follow-ups and actions
- Deliver high-quality results within deadlines, both autonomously and with minimal supervision
Requirements
- Bachelor’s or Master’s degree in a related field
- At least one year of professional experience, ideally in Immigration, Global Mobility, HR, or a similar area
- Ability to follow established processes while identifying opportunities for refinement and enhancement
- Strong problem-solving, negotiation, and decision-making abilities
- Capacity to learn quickly, manage multiple tasks simultaneously, and take initiative in fast-paced settings
- Exceptional organizational and planning skills
- Resilience and ability to work effectively under deadline-driven conditions
- Proven ability to collaborate successfully with cross-departmental stakeholders to achieve objectives
- Strong interpersonal and communication skills with a focus on delivering excellent service to stakeholders
- Competence in managing stakeholder relationships to ensure positive outcomes
- Commitment to maintaining confidentiality and exercising sound judgment in handling sensitive information
- Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
- Interest in using AI-powered tools (e.g., Microsoft Copilot, ChatGPT) to enhance daily workflows and boost productivity
- Interest in improving operational efficiency and optimizing processes
- Proficiency in English and Polish, with a minimum B2 level in both oral and written communication