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We are looking for an Immigration Specialist to join our team and take on a key role in managing immigration processes for employees and stakeholders. If you excel in a fast-paced environment, have excellent attention to detail, and are committed to delivering outstanding service, this opportunity might be ideal for you. Become part of a team where collaboration, compliance, and operational excellence are at the core of what we do.
Responsibilities
- Oversee the preparation of documentation for Polish work and residence permits, including initial applications, renewals, job condition updates, and ensuring legal compliance
- Prepare employer-side documents for Polish visas, work permits, and residence permits
- Coordinate with immigration vendors to ensure seamless and efficient operations
- Serve as the primary point of contact for employees, managers, and HR teams throughout the immigration process
- Provide clear and accurate information to stakeholders, offering support as needed while meeting service-level expectations
- Monitor the progress of immigration cases, address challenges, and implement effective solutions as they arise
- Identify areas for process improvement and actively implement changes to optimize workflows
- Inform employees about organizational policies and ensure compliance with immigration regulations and company standards
- Share updates on case progress, gather stakeholder feedback, and prepare detailed reports for management
- Maintain compliance with corporate policies, local immigration laws, and data protection standards, including GDPR requirements
- Work collaboratively with HR teams, managers, vendors, and government authorities to ensure compliant immigration support
- Track expiration dates for permits and other critical deadlines to ensure timely actions and follow-ups
- Consistently produce high-quality results within deadlines, independently and with minimal supervision
Requirements
- Bachelor’s or Master’s degree in a relevant field
- At least one year of professional experience in Immigration, Global Mobility, HR, or a related discipline
- Ability to follow established procedures while identifying opportunities for improvement and refinement
- Strong problem-solving, negotiation, and decision-making abilities
- Quick learner with the ability to handle multiple priorities and demonstrate initiative in a fast-paced work environment
- Excellent organizational and time-management skills
- Ability to remain focused and perform effectively under tight deadlines
- Proven experience working collaboratively with cross-functional teams to achieve objectives
- Strong interpersonal and communication skills with a focus on delivering excellent service to stakeholders
- Ability to establish and maintain positive relationships with stakeholders to ensure successful outcomes
- Commitment to confidentiality and sound judgment when managing sensitive information
- Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
- Interest in utilizing AI tools (e.g., Microsoft Copilot, ChatGPT) to enhance workflows and improve efficiency
- Interest in optimizing processes and driving operational improvements
- Fluency in English and Polish, with a minimum B2 level in both written and spoken communication