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We are searching for an Immigration Specialist to join our team and take on the critical role of handling immigration procedures for employees and stakeholders.
If you thrive in a high-energy environment, have a meticulous approach to detail, and are dedicated to delivering exceptional service, this role could be the perfect fit for you. Join a team that values collaboration, compliance, and operational effectiveness.
Responsibilities
- Coordinate the preparation of documents required for Polish work and residence permits, including initial applications, renewals, job condition changes, and maintaining compliance with immigration requirements
- Compile employer-related documentation for Polish visas, work permits, and residence permits
- Partner with immigration vendors to ensure processes are efficient and run smoothly
- Act as the main liaison for employees, managers, and HR teams throughout the immigration lifecycle
- Provide stakeholders with accurate information and on-demand assistance while meeting service expectations
- Monitor immigration case progress, address problems, and provide actionable solutions regularly
- Identify inefficiencies in current processes and actively implement improvements to enhance workflow
- Educate employees on company policies and ensure compliance with immigration regulations and organizational standards
- Report on case updates, collect stakeholder input, and prepare reports for management review
- Ensure strict adherence to company policies, immigration laws, and data protection regulations, including GDPR compliance
- Work collaboratively with HR teams, managers, vendors, and government agencies to deliver compliant immigration support
- Track permit expiration dates and other critical deadlines to ensure timely follow-ups and necessary actions
- Consistently deliver high-quality work within established timelines, both independently and with minimal supervision
Requirements
- Bachelor’s or Master’s degree in a relevant discipline
- At least one year of experience in Immigration, Global Mobility, HR, or a related field
- Ability to follow established processes while identifying opportunities for improvement and innovation
- Strong skills in problem-solving, negotiation, and decision-making
- Fast learner with the ability to manage multiple priorities and take initiative in a dynamic environment
- Exceptional organizational and time-management skills
- Ability to stay focused and perform effectively under tight deadlines
- Proven experience collaborating with cross-functional teams to achieve shared goals
- Strong interpersonal and communication skills with a focus on delivering excellent stakeholder experiences
- Ability to build and maintain strong relationships with stakeholders for successful outcomes
- Commitment to confidentiality and the ability to exercise sound judgment in handling sensitive information
- Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
- Interest in leveraging AI tools (e.g., Microsoft Copilot, ChatGPT) to improve workflows and boost efficiency
- Interest in optimizing processes and driving improvements in operational performance
- Fluency in English and Polish, with a minimum B2 level in both written and spoken communication