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We are looking for an organized, proactive Project Coordinator to join a large, support-oriented project. In this role, you will help ensure smooth project execution by managing teams, facilitating communication, and supporting stakeholders across various functions.
The ideal candidate is a strong multitasker with excellent communication and organizational skills, capable of managing dynamic project environments and addressing both team and individual needs.
If you thrive in a dynamic project environment and enjoy supporting teams and stakeholders, we encourage you to apply!
Responsibilities
- Conduct regular check-ins with team members to ensure processes are on track, facilitate smooth workflows, and gather feedback for continuous improvement
- Work closely with Product Owners through regular 1-1 meetings, gather feedback from teams, and provide timely reports and updates to stakeholders
- Facilitate and organize knowledge-sharing sessions between teams to ensure smooth knowledge transitions, both incoming and outgoing
- Identify and de-escalate minor conflicts within teams, ensuring that issues are addressed before they escalate further
- Ensure that wiki/knowledge base (KB) pages are regularly updated and maintained, reflecting the latest project developments
- Oversee the onboarding process for new team members from the recruitment stage to integration, ensuring a smooth transition and proper support
- Maintain timely and accurate updates in the Delivery Center (DC) as needed for project tracking and resource management
- Provide regular status updates and detailed reports to the Project Manager on progress, risks, and action plans
Requirements
- Solid understanding of project management principles, including planning, scheduling, and tracking progress, backed by 5+ years of relevant experience
- Experience managing cross-functional teams, conducting regular check-ins, and facilitating processes to ensure smooth operations
- Excellent organizational abilities, including task prioritization, time management, and maintaining up-to-date documentation (e.g., wiki/knowledge base pages)
- Ability to de-escalate minor conflicts within teams and solve issues proactively before they escalate
- Experience working with product owners, gathering and passing feedback, and ensuring their needs are met
- Ability to adapt to changing requirements, priorities, and project scope, and to switch quickly between tasks as needed
- Strong skills in generating regular reports for project managers and keeping internal systems (e.g., Data Center) updated
- Ability to work independently, organize tasks effectively, and take initiative without needing constant supervision
- Ability to build and maintain positive relationships with team members, fostering a collaborative work environment
- Strong verbal and written communication skills in English to engage effectively with team members, product owners, and stakeholders (B2 level)