Back to SearchFacilities Trainee
Hybrid in Mexico: Guadalajara
Office and Facilities Management
& 2 others
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We are looking for a Facilities Trainee to support the day-to-day operations of our office. In this role, you will help ensure the smooth management of facilities while fostering a professional and organized atmosphere for both employees and visitors. This position provides an excellent opportunity to work closely with various stakeholders, develop hands-on experience in office administration, and enhance your organizational and communication skills in a dynamic environment.
Responsibilities
- Welcome and assist visitors, ensuring they are directed to the correct contacts
- Monitor and manage office supplies to maintain appropriate inventory levels
- Assist employees with access badge requests, activations, and troubleshooting issues
- Maintain detailed visitor logs and records for the office
- Coordinate parking arrangements and handle ticket validations for employees
- Perform front-desk administrative tasks and responsibilities
- Research and assess vendors to meet office needs and requirements
- Oversee office facilities, including maintenance and repair coordination
- Work with vendors and service providers to promptly resolve facility-related concerns
- Ensure sensitive information is handled with discretion and professionalism
- Maintain and update records of office expenditures and costs
- Collaborate with internal teams to organize and execute office events and activities
- Document and introduce new office procedures to improve efficiency and workflow
- Create materials to communicate updates about office activities across internal channels
- Prepare monthly reports to evaluate and monitor facilities operations and expenses
Requirements
- English proficiency at a B1+ level or higher for effective communication with employees, vendors, and guests
- Familiarity with Microsoft Office tools, such as Word, Excel, and PowerPoint, for managing documents, data, and communication tasks
- Ability to multitask, prioritize responsibilities, and manage office supply inventory effectively
- A strong sense of accountability and ownership over assigned duties and responsibilities
- Capability to work both independently and collaboratively in a fast-paced environment
- Reliable attendance and adherence to established schedules
- Strong written and verbal communication skills for professional interactions
- Professional demeanor and appearance when representing the office
- Adaptability and a proactive, detail-oriented, and communicative approach to work
- Ability to handle confidential information with care and professionalism
- Enrollment in the final semester of university studies in Administration or a related social science discipline