Back to SearchFacilities Trainee
Hybrid in Mexico: Guadalajara
Office and Facilities Management
& 2 others
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We are looking for a Facilities Trainee to join our team and support daily office operations. As a Facilities Trainee, you will play an essential role in ensuring the smooth functioning of the facilities while creating a positive experience for employees and visitors. You will work closely with internal and external stakeholders to maintain a well-organized workplace and gain hands-on experience in office management, developing organizational, administrative, and communication skills in a dynamic environment.
Responsibilities
- Welcome guests, greet them, and announce their arrival to the appropriate contact
- Monitor and restock office supplies to ensure inventory levels are maintained
- Assist with employee access badge requests, activations, and troubleshooting
- Track and maintain accurate visitor records for the office
- Manage parking arrangements and ticket validations for employees
- Coordinate front-desk administrative tasks and activities
- Research and identify new vendors based on office needs
- Oversee office facilities, including maintenance and repairs
- Collaborate with vendors and service providers to resolve facility-related issues in a timely manner
- Maintain confidentiality while handling sensitive information and records
- Track and update records of office expenses and costs
- Work with internal teams to ensure successful planning and execution of events and activities
- Develop, document, and implement office processes to improve efficiency and productivity
- Create communication materials for monthly office activities across internal channels
- Prepare monthly reports to track and evaluate facilities operations and related expenses
Requirements
- English proficiency at B1+ level or higher to effectively communicate with employees, vendors, and guests
- Familiarity with Microsoft Office tools (Word, Excel, PowerPoint) for document creation, data management, and communication
- Ability to manage multiple tasks and prioritize work while maintaining office supply inventory
- Strong sense of accountability and ownership for assigned responsibilities
- Ability to work both independently and collaboratively in a fast-paced setting
- Consistent attendance and adherence to schedules
- Solid written and verbal communication skills for professional interactions
- Professional demeanor and appearance when representing the office
- Stress tolerance and a proactive, diligent, communicative, and detail-oriented mindset
- Capability to handle sensitive information with discretion and maintain confidentiality
- Currently enrolled in the last semester of university studies in Administration or a related social science field