Back to SearchFacilities Trainee
Hybrid in Mexico: Guadalajara
Office and Facilities Management
& 2 others
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We are looking for a Facilities Trainee to support daily office operations. In this position, you will play an essential role in ensuring the smooth management of facilities while fostering a welcoming and professional atmosphere for employees and visitors. This opportunity allows you to work closely with various teams, gain valuable experience in office administration, and strengthen your organizational and communication skills in a dynamic environment.
Responsibilities
- Welcome and assist visitors, ensuring they are directed to the appropriate point of contact
- Oversee office supply inventory to ensure adequate stock levels are maintained
- Assist employees with access badge requests, activations, and troubleshooting issues
- Maintain accurate visitor logs and records for the office
- Coordinate parking arrangements and manage ticket validation for employees
- Perform administrative tasks and handle front-desk operations
- Research and assess vendors to meet office needs and requirements
- Manage facility operations, including coordinating maintenance and repair tasks
- Work with service providers to address facility-related concerns in a timely manner
- Handle sensitive information with professionalism and confidentiality
- Maintain and update documentation related to office expenses and costs
- Collaborate with internal teams to plan and execute office activities and events
- Create and implement new office processes to improve efficiency and workflows
- Prepare communication materials to share updates on office activities within internal channels
- Generate monthly reports to evaluate and track facility operations and expenses
Requirements
- Proficiency in English at a B1+ level or higher to communicate effectively with employees, vendors, and visitors
- Familiarity with Microsoft Office tools, such as Word, Excel, and PowerPoint, for managing documents and communications
- Ability to manage multiple tasks, prioritize responsibilities, and oversee office supply inventory
- Strong sense of accountability and ownership for assigned responsibilities
- Capability to work both independently and collaboratively in a fast-paced environment
- Consistent attendance and adherence to established schedules
- Strong written and verbal communication skills for professional interactions
- Professional demeanor and appearance when representing the office
- Proactive and detail-oriented approach, with the ability to adapt to various situations
- Ability to handle confidential information with care and discretion
- Currently enrolled in the final semester of university studies in Administration or a related social science field