Back to SearchFacilities Trainee
Hybrid in Mexico: Guadalajara
Office and Facilities Management
& 2 others
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We are seeking a Facilities Trainee to assist with the everyday operations of our office. In this role, you will play a key part in ensuring efficient facility management while maintaining a professional and welcoming environment for employees and visitors. This position offers a hands-on opportunity to collaborate with various teams, gain practical experience in office administration, and build organizational and communication skills in a fast-paced setting.
Responsibilities
- Greet and support visitors, directing them to the appropriate contacts
- Manage office supply inventory to ensure sufficient stock levels are maintained
- Provide support for access badge requests, activations, and issue resolution for employees
- Maintain accurate records of office visitors and associated logs
- Coordinate parking logistics and handle ticket validation for employees
- Perform administrative tasks and manage front-desk responsibilities
- Identify and evaluate vendors to meet office requirements
- Oversee facility operations, including coordinating maintenance and repair services
- Collaborate with service providers to resolve facility-related issues promptly
- Handle sensitive information with confidentiality and professionalism
- Record and update office expense and cost documentation
- Work with internal teams to plan and execute office events and activities successfully
- Develop and implement new office processes to enhance overall efficiency and productivity
- Create communication materials to share updates on office activities across internal platforms
- Compile monthly reports to review and analyze facility operations and expenditures
Requirements
- Proficiency in English at a B1+ level or higher to communicate effectively with employees, vendors, and visitors
- Familiarity with Microsoft Office tools, including Word, Excel, and PowerPoint, for document management and communication tasks
- Ability to multitask, prioritize workloads, and manage office supply inventory efficiently
- A strong sense of responsibility and ownership of assigned tasks and duties
- Capability to work independently and as part of a team in a dynamic environment
- Consistent attendance and adherence to set schedules
- Strong written and verbal communication skills for professional interactions
- Professional appearance and attitude when representing the office
- A proactive, detail-oriented mindset, with the ability to adapt to various situations
- Ability to handle confidential information with discretion and care
- Currently in the final semester of university studies in Administration or a related social science field