We are seeking a dedicated and detail-oriented Associate Operation Specialist to join our team at EPAM Systems. In this vital role, you'll be responsible for guiding new hires through a seamless onboarding process, ensuring their smooth and successful integration into our organization. Your efforts will help establish a solid foundation for new employees, contributing to their long-term success and satisfaction with the company.
Responsibilities
- Provide necessary information and resources to new hires to ensure a successful transition
- Act as the primary point of contact for new hires, addressing their inquiries and managing the onboarding process
- Facilitate the completion of all required new hire paperwork, including employment contracts and other documentation
- Manage the pre-hiring background checks process in collaboration with external vendors
- Monitor the integration of new employees, identify challenges, and offer necessary support
- Collaborate with local HR and other stakeholders to ensure a smooth transition for new employees
- Plan and coordinate logistics for new employee onboarding, including scheduling and preparation of materials
- Coordinate onboarding activities and offer guidance and support to new hires throughout the process
- Ensure all background checks and paperwork are completed, maintaining compliance with legal and administrative requirements
- Assist new hires with paperwork completion and IT setup
Requirements
- Bachelor's Degree in Human Resources, Business Administration, or a related field
- Minimum of 2 years of experience in onboarding with a proven track record of successful processes
- In-depth knowledge of onboarding best practices, HR policies, and employment laws applicable in India
- Strong organizational skills to efficiently manage and streamline the onboarding process
- Excellent communication and interpersonal skills to foster positive relationships with new employees
- Keen attention to detail and organizational skills to manage multiple onboarding processes simultaneously
- Adaptability and flexibility to meet the diverse needs of new employees
- Proficiency in HRIS systems and experience with various applicant tracking systems
- Skilled in MS Office Suite
- Familiarity with Indian labour laws and regulations pertinent to onboarding and employee documentation
- Fluent in English with strong written and verbal communication skills (B2+ level or higher)
Nice to have
- Experience in conducting training sessions for new hires
- Knowledge of additional HR processes beyond onboarding, such as performance management or employee engagement strategies
Benefits
- International projects with top brands
- Work with global teams of highly skilled, diverse peers
- Healthcare benefits
- Employee financial programs
- Paid time off and sick leave
- Upskilling, reskilling and certification courses
- Unlimited access to the LinkedIn Learning library and 22,000+ courses
- Global career opportunities
- Volunteer and community involvement opportunities
- EPAM Employee Groups
- Award-winning culture recognized by Glassdoor, Newsweek and LinkedIn